Minnesota Department of Transportation

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MnDOT Policies

Health Screening

MnDOT Policy #WF029
Revised: February 15, 2022

View/print signed policy (PDF)

Health Screening Procedures

Please go to the MnDOT Org Chart to find specific contact information: Org Chart.

Responsible Senior Officer: Deputy Commissioner/Chief Engineer and Deputy Commissioner/Chief Administrative Officer
Policy Owner: Director, Office of Human Resources
Policy Contact: Assistant Director, Office of Human Resources

Policy statement

To safeguard the workplace, to the extent reasonably possible, Minnesota Department of Transportation (MnDOT) employees who are assigned to work at the workplace (rather than telework) must self-monitor for signs and symptoms of COVID-19, stay home if sick or experiencing symptoms, and report to their supervisor if they are sick or experiencing symptoms.

To protect, to the extent reasonably possible, the health and safety of MnDOT employees from the direct threat resulting from the spread of COVID-19 in the workplace, MnDOT employees must complete the mandatory health screening for potential exposure to COVID-19 and symptoms of COVID-19 prior to entering the workplace each day.

Employees must not be admitted to the workplace if they do not complete and pass the screening. Employees are expected to answer the screening questions truthfully.

Employees who refuse to complete the screening must not be admitted to the workplace. Employees who are assigned to work at the workplace and refuse to complete the screening may be subject to disciplinary action, up to and including discharge, and may be placed in no-pay status.

This policy is subject to change at the discretion of the agency.

Reason for policy

The COVID-19 pandemic presents an unprecedented challenge to our State. The virus is highly contagious and potentially deadly. To the extent reasonably possible, the purpose of this policy is to prevent employees who may have COVID-19 from entering the workplace. Screening employees for potential exposure to COVID-19 and symptoms of COVID-19 is a critical tool for minimizing potential exposure to COVID-19 in the workplace.

Applicability

All MnDOT employees must comply with MnDOT policies. This policy applies to all employees who report to a workplace where other individuals (such as other staff or members of the public) are present.

Key stakeholders with responsibilities under this policy include:

  • All MnDOT Employees
  • Office of Human Resources
  • Managers and Supervisors

Definitions

COVID-19

The name of the disease caused by the new coronavirus that is called SARS-CoV-2, or sometimes just “novel coronavirus”.

Health Screening

Employee responses to health-related screening questions to identify signs or symptoms of COVID-19.

Tennessen Warning

Notice given to individuals when collecting private or confidential information from them.

Workplace

A physical location (e.g., fixed, mobile) where the agency’s work or operations are performed, including any public service environment, office, lab, field, project trailer, training or conference site, or other physical location that is owned and/or controlled by MnDOT. Workplace does not include a staff member’s residence.

Responsibilities

Office of Human Resources

  • Determine health screening protocol and procedures and update as needed.
  • Ensure compliance with policy and assist with performance management and discipline, up to and including discharge.

Human Resources (Central Office and Districts)

  • Assist employees in determining types of leave available.
  • Retain health-related information for at least one year.

Managers and Supervisors

  • Monitor the daily attendance reports to ensure that employees are completing the daily health screenings.
  • Work with Human Resources to manage performance, as needed.

MnDOT Employees

  • Self-monitor for signs and symptoms of COVID-19.
  • Stay home if sick or experiencing symptoms.
  • Report to supervisor if sick.
  • Complete the COVID-19 health screening before entering the workplace each day.
  • For employees who do not pass the health screening, follow the return to work protocol and requirements described in the Health Screening Procedures.

Policy Owner (Director, Office of Human Resources)

  • Review the policy every year, or whenever MMB makes changes to the statewide policy, to ensure the policy remains up-to-date.
  • Ensure procedures and training associated with the policy remain current.
  • Work with the Policy Coordinator to revise the policy and/or confirm its accuracy.
  • Communicate policy revisions, reviews, and retirements to stakeholders.

Resources and related information

Forms

Processes, Procedures, and Instructions

Resources

  • Business Data Catalog (BDC) – accessible from employee Intranet
  • MnDOT’s Policy Website

History and updates

Adopted

July 9, 2020

Revised

  • First Revision: November 23, 2020
  • Second Revision: March 22, 2021
  • Third Revision: February 15, 2022

Policy Review

This policy's next scheduled review is due February 2023.