Internal Training and Reference Documents

Important Updates for Contract Administrators

Contract Reviews | Check List for Writing and Processing PT Contracts/Amendments

This document is a tool for Contract Administrator's writing and processing PT contract documents. The contract/amendment check list has been updated.

In the updated instructions you will see a two step review is recommended.

Step 1 | Informal review in the Contract Administrator's district (if there isn't a reviewer available, reach out to Consultant Services, we can help pair up districts).

Step 2 | Formal review by Consultant Services. Consultant Services will still provide a final review of contract documents.

Check List for Writing and Processing PT Contracts/Amendments (Word)

Electronic Submittal Guidance

This updated guidance should be followed by MnDOT Contract Administrators when accepting electronic proposals/ letters of interest/responses. PT Solicitations | Electronic Submittals

Pre-Award Audits on Contracts Over $50,000

Effective March 15, 2021 the process for Pre-Award submittals has changed. Refer to the appropriate Process Instructions below for updated process information.

General Engineering Contracts (GEC)

2023 | GEC Post-Letting Services Master Contract Program Process and Guidance

Post-Letting Services Fact Sheet | 2023 (Word) - This document provides guidance, a program overview and instructions for processing a Work Order Contract under the General Engineering Consultant Post-Letting Master Contract Program.

2023 | GEC Pre-Letting Services Master Contract Program Process and Guidance

Pre-Letting Services Fact Sheet | 2023 (Word) - This document provides guidance, a program overview and instructions for processing a Work Order Contract under the General Engineering Consultant Pre-Letting Master Contract Program.

Process Instructions

The following instructions should be used for District/Office Contract Administrators. If Consultant Services writes your contracts, please contact Ashley Duran with any questions. Process instructions are in Microsoft Word format.

Amendment
Certified List Program [$100,000 or Less]

Annual Plan Agreement [$5,000 or Less]
Direct Select [$5,000 or Less]
Equity Select [Direct Select] [$5,001 - 100,000]

Interagency
Joint Powers | Joint Powers Pre-Award Audit One-Pager (PDF)

Quick Call for Proposals [$5,001 - $25,000]
Quick Call for Proposals [$25,001 - $100,000]

Pre-Qualification Program [$175,000 or Less]
Pre-Qualification Program [$175,001 - $800,000]

Request for Proposals - Informal [$5,001 - $100,000]
Request for Proposals - Formal [$100,001 - $800,000]
Request for Proposals - Formal [$800,001 or Greater]
Request for Proposals - QBS [$800,000 or Less]
Request for Proposals - QBS [$800,001 or Greater]

Single Source

Master Partnership Work Order Contract | Master Partnership Work Order One-Pager (PDF)

Selection Committee Facilitation

TTAA Process and Guidance

TTAA Privatization Contract Process (Word) - This Process should be followed if the Contract is over $100,000 AND being done under the Pre-qualification Program, a Formal RFP or a Single Source, and an applicable work type applies. See the TTAA Privatization Contract Form (found under the P/T Contract Documents section), Page 1, for applicable criteria. Revised 06/13
TTAA Privatization Contract Form Instructions (Word) - Guidance for completing the TTAA Privatization Contract Form. Revised 11/17

Performance Evaluation Work Flow

Please refer to the documents below for instructions on MnDOT's Performance Evaluation Work Flow Process:

Consultant Guide: MnDOT P/T Contract Performance Evaluation Process (.DOCX) Updated 08/2019
Automated Performance Evaluation Process Instructions (.DOCX) Updated 08/2019

Reference Documents

Acronyms Reference Document (Word) - References many common acronyms used in MnDOT Contracts.
Competitive Selection Process Updated Guidance (Word) - This document details “best practices” for the Professional/ Technical competitive selection process. Revised 01/14
Progress Report Form Instructions (Word) - Details on what should be in each column of the standard Consultant Services Progress Report Form (found under the P/T Contract Documents section).
PT Contract Training Guide - Training guide for PT Contracts. (Updated in 2018) This guide is several years old. For the most up to date processes please reach out to Consultant Services.
Statewide County Codes (Word) - Numerical numbers that MnDOT has assigned to each county throughout Minnesota.